REPORTS TO: Event Logistics Manager + Event Director
TERM: February 26 – March 9, 2020 (+1 session of training at CHSWFF HQ – exact date TBD)
OVERVIEW:
The Beverage Workshop Lead’s role is primarily, but not limited to executing all roles + responsibilities associated with all Beverage Hub Workshops on the ground.
Skills Required are the ability to lift 25 lbs + stand for up to 8 hours, great interpersonal skills, and strong attention to detail. The ideal candidate is a quick problem-solver, a strong leader, organized, and enthusiastic with prior event experience. The candidate must be able to appropriately solve issues that are not black + white using our policies and values as guidelines, and know how to ask for support from the team when needed.
PRINCIPAL ACCOUNTABILITIES:
PRE-FESTIVAL
Ensure all product for seminars is received + organized in onsite storage (labeled, chilled, organized, etc)
Check in with host venue + exchange contact information
Review glassware orders + get familiar with each concept and format + flow
Manage tasting mats + coordinating lists for each workshop
DURING FESTIVAL (Thursday, March 5 – Saturday March 7)
Arrive onsite, daily, 1-2 hours prior to each seminar to ensure space is clean + set for each seminar
Clean up each day, check out with host before leaving
Ensure all necessary product is stored / cooled appropriately onsite for each day’s class
Manage refreshing the classroom between each workshop
Greet talent + distributors upon arrival
Manage small bites and / or palate cleansers for each workshop
Manage glassware for all workshops
Be on site for all deliveries from all vendors
Manage volunteers
Communicate with Beverage Team daily regarding any changes or updates
Distribute partner materials for wine seminars
Ensure that the Beverage seminar space is cleaned to venue standards before leaving after final seminar
Share notes / feedback / thoughts / insights with Event Logistics Manager from experience post-festival for team learnings
Act as a brand representative of Charleston Wine + Food, and portray values of people first, community, diversity and good stewardship
Recognize + use our higher purpose as a guide in every decision made on behalf of the festival: to be a catalyst for connections that inspire curiosity through thoughtful storytelling and meaningful experiences with a sense of place
REQUIREMENTS:
Must provide own laptop and cell phone that is able to run cloud-based softwares and apps
Must live in greater Charleston, SC area
Must have personal vehicle that is able to be used throughout festival weekend
Must be organized with diligent attention to detail
Must clearly communicate with full team, upon hire, hours / days that are dedicated to Charleston Wine + Food
Ability to multi-task and work proactively
Professional writing and communication skills with impeccable grammar
Competent in Microsoft Office, G Suite (Google Docs + Sheets), Event Design softwares and interoffice communication channels.
Ability to work collaboratively with a variety of people
Comfortable working in an outdoor setting (rain, cold, mud)
Ability to do some physical work (lifting boxes, field set-up)
3+ years of event planning experience required
Must coordinate + fulfill in-person walk-throughs with event venues prior to event
Must attend 1-2 “touch-base” event meetings with all event’s participants prior to winter break.
Must be available + onsite for festival execution from February 26 – March 9, 2020