Beverage Workshops Lead

REPORTS TO: Event Logistics Manager + Event Director

TERM: February 26 – March 9, 2020 (+1 session of training at CHSWFF HQ – exact date TBD)

OVERVIEW:

The Beverage Workshop Lead’s role is primarily, but not limited to executing all roles + responsibilities associated with all Beverage Hub Workshops on the ground.

Skills Required are the ability to lift 25 lbs + stand for up to 8 hours, great interpersonal skills, and strong attention to detail. The ideal candidate is a quick problem-solver, a strong leader, organized, and enthusiastic with prior event experience. The candidate must be able to appropriately solve issues that are not black + white using our policies and values as guidelines, and know how to ask for support from the team when needed. 

PRINCIPAL ACCOUNTABILITIES:

PRE-FESTIVAL

Ensure all product for seminars is received + organized in onsite storage (labeled, chilled, organized, etc)

Check in with host venue + exchange contact information

Review glassware orders + get familiar with each concept and format + flow

Manage tasting mats + coordinating lists for each workshop

DURING FESTIVAL (Thursday, March 5 – Saturday March 7)

Arrive onsite, daily, 1-2 hours prior to each seminar to ensure space is clean + set for each seminar

Clean up each day, check out with host before leaving

Ensure all necessary product is stored / cooled appropriately onsite for each day’s class

Manage refreshing the classroom between each workshop

Greet talent + distributors upon arrival

Manage small bites and / or palate cleansers for each workshop

Manage glassware for all workshops

Be on site for all deliveries from all vendors

Manage volunteers

Communicate with Beverage Team daily regarding any changes or updates

Distribute partner materials for wine seminars 

Ensure that the Beverage seminar space is cleaned to venue standards before leaving after final seminar

Share notes / feedback / thoughts / insights with Event Logistics Manager from experience post-festival for team learnings

Act as a brand representative of Charleston Wine + Food, and portray values of people first, community, diversity and good stewardship

Recognize + use our higher purpose as a guide in every decision made on behalf of the festival: to be a catalyst for connections that inspire curiosity through thoughtful storytelling and meaningful experiences with a sense of place

REQUIREMENTS:

Must provide own laptop and cell phone that is able to run cloud-based softwares and apps

Must live in greater Charleston, SC area

Must have personal vehicle that is able to be used throughout festival weekend

Must be organized with diligent attention to detail

Must clearly communicate with full team, upon hire, hours / days that are dedicated to Charleston Wine + Food

Ability to multi-task and work proactively 

Professional writing and communication skills with impeccable grammar 

Competent in Microsoft Office, G Suite (Google Docs + Sheets), Event Design softwares and interoffice communication channels. 

Ability to work collaboratively with a variety of people 

Comfortable working in an outdoor setting (rain, cold, mud)

Ability to do some physical work (lifting boxes, field set-up)

3+ years of event planning experience required

Must coordinate + fulfill  in-person walk-throughs with event venues prior to event

Must attend 1-2 “touch-base” event meetings with all event’s participants prior to winter break.

Must be available + onsite for festival execution from February 26 – March 9, 2020