Beverage Workshop Hub Lead

REPORTS TO: Event Logistics Manager + Event Director

TERM: February 26 – March 9, 2020 (+1 session of training at CHSWFF HQ – exact dates TBD)

OVERVIEW:

The Beverage Workshop Hub Lead’s role is primarily, but not limited to executing all roles + responsibilities associated with all Beverage Hub Workshops.

Skills Required are the ability to lift 25 lbs + stand for up to 8 hours, great interpersonal skills, and strong attention to detail. The ideal candidate is a quick problem-solver, a strong leader, organized, and enthusiastic with prior event experience. The candidate must be able to appropriately solve issues that are not black + white using our policies and values as guidelines, and know how to ask for support from the team when needed. 

PRINCIPAL ACCOUNTABILITIES:

Work w/Event Logistics Manager to organize regular volunteer + staffing meetings to brief on all owned events

Ensure all event documents have the updated, correct rental orders + any other documents needed for event day (all vendor forms, layout if needed, timeline, etc.)

Clearly communicate + distribute one sheeters + timelines to all parties involved

Work closely with Graphic Designer to ensure that all signage needed for owned events are delivered

Ensure all beverage + food product for the following day’s seminars are chilled / prepared one day in advance

Ensure that layout, design, and all associated collateral / signage is prepared + distributed prior to events

Efficiently flip all event spaces (with support + management of volunteer staff) to ensure that all seminars are set :30 prior to start

Ensure that all remaining product is inventoried and returned to the correct location post-event

Ensure that talent, participants, and guests are greeted warmly, supported, and celebrated at all times

Work w/Event Logistics Manager to organize volunteer + staffing meeting to brief on all Beverage Workshops

Communicate regularly with Event Logistics Manager to ensure that all chef / beverage needs / rentals + expectations are met and accounted for in event planning

Exhibit excellent guest experience skills and lead volunteers to deliver best-in-the-world guest experience to attendees + vendors

Act as a brand representative of Charleston Wine + Food, and portray values of people first, community, diversity and good stewardship

Recognize + use our higher purpose as a guide in every decision made on behalf of the festival: to be a catalyst for connections that inspire curiosity through thoughtful storytelling and meaningful experiences with a sense of place

REQUIREMENTS:

Must provide own laptop and cell phone that is able to run cloud-based softwares and apps

Must live in greater Charleston, SC area

Must have personal vehicle that is able to be used throughout festival weekend

Must be organized with diligent attention to detail

Must clearly communicate with full team, upon hire, hours / days that are dedicated to Charleston Wine + Food

Ability to multi-task and work proactively 

Professional writing and communication skills with impeccable grammar 

Competent in Microsoft Office, G Suite (Google Docs + Sheets), Event Design softwares and interoffice communication channels. 

Comfortable working in an outdoor setting (rain, cold, mud)

Ability to work collaboratively with a variety of people 

Ability to do some physical work (lifting boxes, field set-up)

3+ years of event planning experience required

Must coordinate + fulfill  in-person walk-throughs with event venues prior to event

Must attend 1-2 “touch-base” event meetings with all event’s participants prior to winter break.

Must be available for one day of Winter Staff Retreat (January 8-10, 2020) 

Must be available + onsite for festival execution from February 26 – March 9, 2020