2022 TALENT GUIDELINES + RESOURCES

We’re so excited to have you participate in the 2022 festival. Please read through this page in its entirety for all of the overarching festival logistics you need to know and reach out to your Charleston Wine + Food contact with any questions.

COVID-19 POLICY

How We Are Protecting Our Greatest Resource (Yep, that’s you!)

We are extremely grateful to present a live event during this extraordinary time, and we know that keeping each other safe during festival events will require collaboration. This festival runs on the creativity and talent of our culinary community; and we’re doing all we can to keep you safe during the ‘22 Festival!

 

About our COVID-19 Policy

Because we recognize a return to producing live events requires a delicate balance, Charleston Wine + Food has partnered with MUSC Health to develop several policies, protocols, and recommendations for our 2022 festival. MUSC Health’s advice and standards are based on guidance from the CDC, infection control protocols, hospital cleaning standards, and other evidence-based findings. Our festival standards and policies are not intended to replace existing requirements, but rather to supplement in light of challenges posed by COVID-19. MUSC Health continues to play a critical role in the origination of plans and protocols implemented by Charleston Wine + Food for the 2022 festival, with the goal of keeping our attendees, participants, staff and vendors safe.

 

2022 Festival COVID-19 Entrance Eligibility Policy

Charleston Wine + Food is requiring all guests, staff, talent and vendors to provide proof of full vaccination* against COVID-19 OR provide proof of a negative COVID-19 viral test**, taken within 72 hours of each event you attend/work.

*According to the CDC, people are considered fully vaccinated: ±

– 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or

– 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine

 

**Unvaccinated individuals must provide a negative COVID-19 viral test result. This can come from a medical professional (clinic, pharmacy, public health entity) OR via a FDA-authorized home test that provides a digital resulting option (ie: an app where official results can then be emailed to you). We CANNOT accept photos of your negative test strip nor actual test strips on site.

 

We ask that you not attend if any of the following is true for you:

– Within 10 days before attending the festival you have tested positive, or been exposed to someone who has tested positive for, COVID-19;

– Within 48 hours prior to attending the festival, you have experienced symptoms of COVID-19 (e.g., a fever of 100.4F or higher, cough, shortness of breath or difficulty breathing, chills, repeated shaking muscle pain/achiness, headache, sore throat, loss of taste or smell, nasal congestion, runny nose, vomiting, diarrhea, fatigue, or any other symptoms associated with COVID-19 identified by the Centers for Disease Control and Prevention);

– Within 14 days prior to attending the festival, you have travelled to any international territory identified by federal or applicable state or local governments as being subject to travel or quarantine advisories due to COVID-19.

If any of the above conditions are true, we ask that you immediately contact our Talent Manager, Jenna Kepley, so that we can find a replacement for your event. 

 

COVID-19 Entrance Eligibility

How will entrance eligibility be verified?

We know you’ve got places to be, so we want to make entrance into our events as easy as possible for you. ​​MUSC Health System is allowing our guests and talent to use their digital tool, VaxVerify, to verify entry requirements. You will submit proof of your COVID-19 vaccination or negative COVID-19 viral test result directly to VaxVerify. MUSC Health staff will verify submissions and send you a unique QR code that you will present at event entry.

 

How you will verify vaccination status

1. Download the Charleston Wine + Food App (available via Apple App Store or Google Play).

2. Accept the terms and conditions to use MUSC Health’s secure VaxVerify digital tool.

3. Register with your name, email address, phone number and date of birth.

4. Verify vaccination status by filling in the type of vaccine and date(s) of vaccine dose. If you have received a 2-dose vaccination, you will be prompted to fill in the same information for the second vaccination dose. While it is not required at this time, there will also be a place to enter vaccination booster information.

5. MUSC Health will verify all vaccination records and email and text you a QR code per day of the festival to show that you are verified for entry. You will be required to show this QR code prior to being admitted into the event.

 

PLEASE NOTE:

– Please allow a minimum of 24 hours for all verifications.

– Please note that for vaccinations received outside of the state of South Carolina a longer verification period is required. Please plan accordingly.

– We recommend saving all your QR codes to your photos on your phone or taking a screen shot for easy access.

 

How you will verify proof of negative COVID-19 viral test

1. Download the Charleston Wine + Food App (available via Apple App Store or Google Play).

2. Accept the terms and conditions to use MUSC Health’s secure VaxVerify digital tool.

3. Register with your name, email address, phone number and date of birth.

4. Verify proof of negative COVID-19 viral test, authorized by the FDA, by entering test type, brand, date of test, result, and uploading a digital copy of the results.

5. MUSC Health will verify all test results and email and text you a QR code per day that your results meet the event entry requirements to show that you are verified for entry. You will be required to show this QR code prior to being admitted into the event.

 

PLEASE NOTE:

– Your provided QR code is valid per day noted on the code.

– COVID-19 test results are valid 72 hours from the time that the test is administered.

– If you are attending multiple festival events, you may be required to re-submit a new proof of a negative COVID-19 viral test result; be sure to note the date of the event in comparison to your QR code expiration date.

– Due to demand, there may be longer-than-average wait times at COVID-19 testing sites, and the labs that process COVID-19 tests. Please plan accordingly, and if traveling, we recommend traveling with approved COVID-19 viral tests.

– Charleston Wine + Food is not responsible for test result delays.

– We recommend saving all your QR codes to your photos on your phone or taking a screen shot for easy access

 

WHAT IF I DON’T WANT TO USE MUSC’S VAXVERIFY DIGITAL TOOL TO VERIFY ENTRANCE ELIGIBILITY?

If you choose to not pre-verify using the MUSC’s VaxVerify digital tool, you will be required to present a vaccination card matching a government issued identification OR a copy of COVID-19 test results matching a government issued identification that meet the entrance requirements to COVID-19 Compliance Check-in staff. Charleston Wine + Food will not accept a photo of the test strip or the physical test. ONLY official negative results from the manufacturer are accepted for at-home tests.

 

Daily Talent Verification Bands

In order to streamline the COVID-19 Entrance Verification process for our badgeholders and working wristband holders, Charleston Wine + Food will implement a daily verification banding strategy. After COVID-19 Entrance Eligibility is verified at a verification outpost OR upon entrance at the first Charleston Wine + Food event that individual attends each day, the individual will be given a “Verified” band for the day of the festival that will act as a “Verification Fast Pass” at all subsequent events. This band will identify the person as meeting entry requirements for the day it is administered. Please note that each day will have a different band color and day of the week printed on the band.

 

COVID-19 Event Entry Verification Outposts

Charleston Wine + Food has set up several satellite locations for participating talent, partners, distributors, foodie partners, and other badgeholders to get pre-verified and receive a VERIFIED band for the day to expedite entrance into Charleston Wine + Food events. At the below locations, individuals can present their VaxVerify QR code OR vaccination card matching a government issued ID OR official test results of a negative COVID-19 viral test to receive a Verified wristband.

 

LOCATIONS INCLUDE:

CHSWF Packet Pickup @ Counter Culture Coffee

During hours of operation

 

Culinary Village Back-of-House Entrance

 

LOGISTICS

DATES

Charleston Wine + Food festival will take place March 2-6, 2022.

Signature Dinners and Brunches + Lunches will take place Thursday, March 3 – Saturday, March 5, 2022.

 

CHSWF PARTICIPANT ITINERARY

Charleston Wine + Food takes great care in the programming of Talent at festival events. We want your participation to make sense for you and your business. After mutually agreed upon participation, an official festival itinerary will be sent via email.

 

Culinary + Beverage Logistics

Head here to find all you need to know about culinary + beverage logistics.

Covered Product

Product needed for your events during Charleston Wine + Food will be procured by our Culinary Logistics and/or Beverage Logistics team based on completed and approved Culinary + Beverage forms. Charleston Wine + Food will not reimburse for food cost or shipping of prepared food unless pre-approved. Menu forms must be submitted by the communicated deadline to ensure that product can be procured in time for the Charleston Wine + Food festival. 

Charleston Wine + Food will provide per head stipends for all Signature Dinners and Brunches + Lunches to the host restaurants. 

 

ACCESS + CREDENTIALS

Each Talent will receive one (1) complimentary Talent Access badge, plus one (1) guest badge for participating in one event at Charleston Wine + Food. For any additional events, Talent will receive one (1) additional guest badge. 

 

Your badge also serves as your entrance to your scheduled festival events and MUST be visible at all times on your person. Badges will be scanned upon entry to events. If you have any questions about your badge, please contact Jenna Kepley, Cha McCoy, or Wende Kremer.

 

The 2022 Talent Badge grants access to:

VIP Party

Opening Night

Pinot Envy!

A Punch Paradise

Street Eats

NightCap Friday (VIP access)

Hip Hops Day Party

Side Hustle

NightCap Saturday (VIP access)

The Finale

The Lawn @ Culinary Village: Friday, Saturday, Sunday

Industry Lounge

Industry-only Events

 

Local Packet Pick Up

Location: Charleston Wine + Food

Address: 635 Rutledge Ave Suite 101, Charleston, SC 29403

Dates: February 14-18, 2022

Times: 10:00 AM – 5:00 PM

 

Festival Week Packet Pick Up

Location: Counter Culture Coffee

Address: 85 1/2 Spring St, Charleston, SC 29403

Dates: March 2-5, 2022

Times: 9:00 AM – 5:00 PM

 

VISITING TALENT

WHEN YOU ARRIVE

Be sure to stop by the Packet Pick-up, at Counter Culture Coffee  (85 ½  Spring St, Charleston, SC 29403), as soon as you arrive.

 

Dates: March 2-5, 2022

Times: 9:00 AM – 5:00 PM

 

GROUND TRANSPORTATION

In an effort to provide you with more options for seamless festival travel, we are excited to provide you with access to an Uber for Business account. Be on the lookout for an email from Uber for Business the week prior to the festival.

 

HOTEL ACCOMMODATIONS

Charleston Wine + Food will provide visiting talent with one (1) hotel room accommodation for the dates associated with their festival itinerary. All other expenses, including meals, additional festival tickets, retail purchases, and hotel incidentals are the Talent’s responsibility along with any additional chefs/guests/assistants that travel to Charleston and any associated travel costs for these guests. Hotel accommodations will be shared via your festival itinerary.

 

ON-THE-GROUND ASSISTANCE?

Questions about how to get around Charleston, where to go for what during the festival, or accommodations? Reach out to Talent Support, Wende Kremer, at wende@charlestonwineandfood.com for help!

 

TRAVEL REIMBURSEMENT

Charleston Wine + Food will provide reimbursement for travel up to $500 with provided receipts. Reimbursement may include airfare for the Visiting Talent, transportation to and from their home airport, and/or mileage.

 

All reimbursements must be submitted via THIS FORM. Once you have submitted Wufoo reimbursement form, you will receive an email from Bill.com where you can sign up to receive payment electronically; otherwise, you will receive a good old fashioned check sent via snail mail. All reimbursements are paid out after the festival.

 

* * * You must submit original receipts by March 31, 2022. Any receipts received after this date will not be reimbursed.

 

CHARLESTON WINE + FOOD CODE OF CONDUCT

People First. Community. Good Stewardship.

 

These are the driving principles of Charleston Wine + Food…and we ask that they drive your own participation in our community gathering.

 

Thank you – truly – for bringing your talents to the table. We could not do this without you. We hope you will enthusiastically support our organizational code of conduct, which is a pretty basic recipe for “Being a Good Human:”

 

– Be yourself! Participating authentically lends your uniqueness to the tapestry that is our festival.

– Know that we have ZERO tolerance for harassment or discrimination. If you are a target, please let us know. If you are a violator, we’ll be sure you know. For the record: harassment and discrimination can include but are not limited to offensive comments pertaining to disability, physical appearance or body type, gender, gender identity, sexuality, mental or cognitive function, religion, body size, race, or ethnicity.

– Violence and threats of violence will not be tolerated; the “heat of the moment” is not an excuse.

– Deliberate intimidation, unwelcome sexual attention, and other aggressions like mis-gendering or harassing will not be tolerated.

 

Any violations of our code of conduct will be investigated immediately and mitigated. 

 

Policies + Procedures

COVID-19

An inherent risk of exposure to COVID-19 exists in any public space where people are present. By attending Charleston Wine + Food, you expressly agree to comply with any and all rules and safety guidelines put in place by the event organizers, and voluntarily assume all risks related to exposure to COVID-19, waiving all claims and potential claims against the event organizers and their affiliated companies relating to such risks.

 

Please note that Charleston Wine + Food will adhere to federal and local mandates and regulations. Organization policies are subject to change.

 

MEDIA RELEASE 

We like to show off our participating Talent. Through your participation in Charleston Wine + Food you may be photographed or recorded. Participating Talent hereby grants Charleston Wine + Food the right and license to publish, print, display, record and use (by photograph, film, tape, and any other method or device) the participating Talent’s, and all of its credentialed employees’ and guests’, name, voice, image and likeness while at the festival (the “Recordings”), and use such Recordings for any and all purposes, in any and all media now known or hereafter devised, including and not limited to social media.

 

LOSS/THEFT

Participating Talent is solely responsible for the security of all goods, property, equipment, materials, product or any other items (“Participant’s Property”) that it or its agents, or other representatives bring to the Charleston Wine + Food festival. Charleston Wine + Food shall have no obligation or liability whatsoever for any loss, misplacement or theft of Participant’s Property unless such loss, misplacement, or theft directly arises from the Charleston Wine + Food’s willful misconduct.

 

CHANGES TO PROCEDURES AND PROTOCOLS 

As we all have seen over the past 2 years, even the best of plans change. Written notice will be sent to all confirmed Talent if any changes occur to our 2022 festival procedures or protocols.

 

2022 Talent Participation Form